Aside from 呼称 which attach to people's given names, titles of occupation and/or position also follow, and learning when to use these 役職名 over 呼称 will ensure that you are properly respecting people. Failing to use either 役職名 or 呼称 when the situation calls for it is known as 呼び捨て, which is something that Japanese speakers actively try to avoid.
The most recognizable title in Japanese is 先生, an honorific word which literally means "one born earlier." 先生 refers to teachers, professionals, and leaders. Like a 呼称, it must not be used to refer to oneself. The reason for this is that in honorifics, you are supposed to be humble in speaking about yourself.
Titles may differ in wording depending on whether you are referring to someone else or oneself, but there is always a way to phrase someone’s title, putting aside who exactly one is talking about. Embellishing with 呼称 is a good way at bridging the gap between referring to one’s own occupation to referring to someone else; however, many occupations suffice alone as titles. This is because the large majority of occupation terms are neutral in honorifics, and using them in tangent with a surname is usually all you need to do. However, it’s important to study how individual words are used to get all this correct.
Now it’s time to expand your vocabulary by absorbing many of the common occupation words you may encounter. Some may function like 呼称 while others will simply function as standalone words. For instance, you may talk about your boss as 上司, but you’ll refer to him in person by his actual position.
Title?/Occupation?
The best way to learn when to use what and how is not by staring at a list of words but by seeing them used in action. Word notes will be provided per example sentence to give you information about how titles are used and how they may be used outside the example itself.
1. 課長、新規の見積(書)をご覧になりましたか。
Chief, have you seen the new quote?
Word Note: The word 課長, meaning "(department) chief," is both a title and an occupation.
2. アメリカのトランプ次期大統領にメキシコ工場の建設計画を批判されているトヨタ自動車の豊田章男社長は９日、アメリカのデトロイトで開かれているモーターショーに出席し、アメリカで今後５年の間に１００億ドル（１兆円以上）を投資する計画になっていることを明らかにしました。
Akio Toyoda, the president of Toyota Motor Corporation, who has been criticized by President-elect (Donald) Trump for plans to construct a factory in Mexico, while attending an auto show being held in Detroit in America on the ninth, revealed that the company has made plans to invest over 10 billion dollars (over 1 trillion yen) into America in coming five years.
From NHK on 1/9/17.
Word Note: トランプ次期大統領 incorporates a “surname + occupation.” （次期）大統領 may be used as a standalone word.
Word Note: The company president of Toyota Motor Corporation is Akio Toyoda. He is referred to initially by the “full name of the company + full name + title.” Workers of his company would undoubtedly refer to him as 社長. Other mentions of him in the article would have abbreviated his full address to just “surname + title” (豊田社長).
3. 薬師寺の村上太胤管主は「東塔の再建が順調に進んでいくものと心強く思っています」と話していました。
Tai'in Murakami, the chief abbot of Yakushi-ji, spoke of the matter saying, “I’m strongly reassured that the reconstruction of the East Tower is to proceed steadily.”
From NHK on 1/9/17.
Word Note: 管主 refers to the chief abbot of a temple, and depending on the sect, it may alternatively be 貫首, 座主, etc.
4. 台湾の蔡英文総統は、外交関係のある中米４か国を訪問するのを前に８日、経由地のアメリカ南部テキサス州のヒューストンで、地元選出で若手の有力政治家の１人である共和党のテッド・クルーズ上院議員と会談しました。
Taiwanese President Tsai Ing-wen on the eighth, before traveling to four Central American nations with which Taiwan has diplomatic relations, met with Republican Senator Ted Cruz, a young, local elected political star, at her transit point in Houston, which is located in the south of the U.S.
From NHK on 1/9/17.
Word Note: The president of some countries, Taiwan being an example, is called 総統. Senator in Japanese is “上院議員.” 議員 simply means “assemblyman” and can be used in a variety of government/bureaucracy related terminology.
5. おととし、町長と数人の議員たちが逮捕されるという不祥事が起きました。
Two years ago, there was a scandal in which the town mayor and several assembly members were arrested.
Word Note: 町長 is both a title and an occupation.
6. これに関連して中国外務省の陸慷報道官は９日の記者会見で
In the context of this, Press Secretary of Chinese Foreign Affairs, Lu Kang, in a press interview on the ninth…
From NHK on 1/9/17.
Word Note: 中国外務省の陸慷報道官 utilizes the occupation/title 報道官. ～官 is a suffix meaning “officer” that you’ll see in several other titles/occupations.
7. ＦＩＦＡは９日、去年の年間最優秀選手を発表し、男子は、ポルトガル代表のキャプテンで、スペイン１部リーグ、レアルマドリードのエース、クリスチアーノロナウド選手が選ばれました。
On the ninth, FIFA announced the Player of the Year of 2016, choosing Cristiano Ronaldo for man of the year, who is a leading player in Real Madrid, a soccer league of Spain, as a captain representing Portugal.
From NHK on 1/10/17.
Word Note: Many titles/occupations are mentioned here. Firstly, 代表 is used after some “group/organization/country name” to demarcate a representative (代表者). キャプテン is, clearly, a title for “captain (of a team),” and 選手 is used after the name of athletes.
8. 青森山田高校の黒田剛監督は「去年３位に終わってから、リベンジしたいと頑張ってきた」と嬉しそうに話していました。
Couch Gō Kuroda of Aomoriyamada High School spoke happily saying, “Since ending in third place last year, we’ve worked hard to get our revenge.”
From NHK on 1/9/17.
Word Note: 監督 is a title. Aside from meaning “coach,” it may also be used to mean director as in 映画監督. The occupation word for this is 監督者. For instance, 管理監督者 would mean “Management Superintendent.”
Word Note: ～者 is a suffix meaning “person,” but using it to refer to oneself is typically inappropriate. You should always rephrase it out in that case. Often times, ～人 is appropriate. Or, you could just not use a suffix after the occupation word in question.
9. 私はマンションの管理(人)をやっています。
I manage apartments.
10. 安倍総理大臣はサウジアラムコの東証への上場を直接依頼した。
Prime Minister Abe directly requested for Saudi Aramco’s to be listed in the Tokyo Stock Exchange.
From NHK on 1/6/17.
Word Note: 総理大臣 is both a title and occupation.
11. 清田ＣＥＯは首都リヤドに到着後、ようやく待ち望んだ朗報を受け取りました。
CEO Kiyota at last received the good news he had been waiting for after arriving at Riyadh the capital.
From NHK on 1/6/17.
Word Note: CEO is translated into Japanese as 最高経営責任者. Although this word is also used, it is far more practical and common to see ＣＥＯ used instead.
12. 清田ＣＥＯは、最大のキーマンと目するムハンマド副皇太子と３０分間、サウジアラムコの会長を兼務するファリハ・エネルギー産業鉱物資源相と１時間弱、それぞれ会談し、東証の魅力をアピールしました。CEO Kiyota respectively met with the Deputy Crown Prince Mohammed, who is also deemed the most key influential person, for thirty minutes as well as Al-Falih, the minister of the Ministry of Energy, Industry and Mineral Resources as well as the chairman Saudi Aramco, for a little less than an hour to appeal to the glamour of the Tokyo Stock Exchange.
From NHK on 1/6/17.
Word Note: 副～ is a prefix attached to titles/occupations meaning “vice-/deputy…”
Word Note: 皇太子 means “Crown Prince” and is both a title and an occupation.
Word Note: 会長 is a title and may mean “the president (of a society)” or “chairman (of the board of directors).”
Word Note: ～相 is a suffix meaning “minister” that appears at the end of the official name of a ministry.
13. サウジアラビアの重要閣僚は、日本の大手石油元売り会社の首脳にも電話をかけ、法案撤回への日本の協力を要請しました。
Key cabinet members of the Saudi Arabian cabinet even gave calls to the head leaders of major Japanese oil refiner-distributors seeking Japan’s support to overturn the law.
From NHK on 1/6/17.
Word Note: 閣僚 means “cabinet members” and is inherently plural. Together they form the cabinet (内閣閣僚). A member (構成員) of the cabinet is referred to as a 国務大臣. In direct reference to being a cabinet member, you would use 閣僚委員. 閣僚 is only an occupation, and in order to make it a title, you would need to use 閣僚委員.
Word Note: 首脳 is an occupation and may refer to a head of state or head leader(s) of an organization/company. To use it in reference to someone, you might see it used in a sentence like below.
14. 世界には一国の政府首脳を務める女性が意外とたくさんいます。
There are surprisingly a lot of women who are heads of state in the world.
15. ムハンマド副皇太子は、中国で習近平国家主席と会談、ロシアではプーチン大統領と会談するなど、精力的に世界を飛び回っています。
Deputy Crown Prince Mohammed energetically flew around the world meeting with President Xi Jinping of China, President Putin of Russia, etc.
From NHK on 1/6/17.
Word Note: The word for “president” in reference to China is 国家主席. Other words for president yet to be mentioned in this lesson include 頭取 for president of a bank, 理事長 meaning “director,” and 総裁, which is the president of a major organization such as the Bank of Japan, hospitals, etc.
16. 落成式では阿部秀保市長が「６年生が卒業する前に、新しい校舎で学んでもらおうと完成を目指し、努力してきました。この校舎は復興のシンボルです」とあいさつしました。
City Mayor Hideo Abe greeted (attendees) at the completion ceremony saying, "We have worked hard aiming to complete this new schoolhouse for our sixth graders to learn in before graduating (primary school). This school building is a symbol of restoration.”
From NHK on 1/9/17.
Word Note: 市長, meaning “city mayor,” is both a title and an occupation.
17. 宮野森小学校の相澤日出夫校長は「すばらしい校舎が完成し、感謝しています。地域の復興に向けて、いい学びの場にしていきたい」と話していました。
Principal Hideo Aizawa of Miyanomori Elementary School spoke saying, “We are greatly thankful that this wonderful schoolhouse has been completed. We look forward to having this be a great learning place as we head towards restoring the region.”
From NHK on 1/9/17.
Word Note: 校長, meaning “principal (of a school),” is both a title and an occupation.
18. 私は20年教師をしています。
I’ve been a teacher for twenty years.
Word Note: 教師 is the occupation of “teaching.” Teachers are referred to as 先生. However, one must never refer to oneself as such.
19. オーキド博士からポケモンを貰えるって聞いたけど、本当？
I heard that you can get a Pokemon from Professor Oak, but is that true?
Word Note: 博士 in professional words like Doctorate Degree (博士号) it is pronounced as はくし, but in general use, it is usually pronounced as はかせ.
Final Notes
When an occupation is used as a title in conjunction with someone’s name, a 呼称 is not necessary. Whenever you are calling someone by his or her occupation, a 呼称 is often necessary. For instance, a store clerk is a 店員, but you’ll need to refer to him/her as 店員さん. In the same token, your doctor is an 医者, but you refer to him/her as お医者さん.
Not all occupations can or ought to be used as titles. This means “occupation ＋さん” is not a fix all solution, but ～さん・様 will still likely be needed. Your lawyer is a 弁護士. However, you won’t call him/her in person as 弁護士さん. You may refer to him/her as such in writing, but in person, you’d refer to him/her by surname ＋さん.
Some occupations sound quite wordy and technical if used in the spoken language. In such cases, different phrases may be used altogether. For instance, 警察官 means “police officer.” You may see people refer to police officers as 警察官さん（たち）, but in conversation, you’ll hear the word お巡りさん to prevent the awkwardness of using such a wordy title.
先輩 vs. 後輩
Lastly, to conclude this lesson, we will study the well-known words 先輩 and 後輩, which have gained worldwide attention due to their overuse in anime and manga. Most people outside Japan, however, don’t really understand how they’re used.
If I were your boss, I wouldn't be your 先輩. I would be your 上司. Even then, you would need to call me by the appropriate title. You don't call your teacher 先輩 either. Even if your 先生 happened to be younger than you, you would not call him/him your 後輩.
先輩 means "senior" as in being ahead in rank. In school everyone in grades above you is your 先輩. In reverse, you are their 後輩. Everyone in the school, though, is a 学生. 先輩 and 後輩 can be used like 呼称 and as stand-alone words. This is also the case for words like 先生. Teacher and student are complete opposites, and the teacher has a position that should be respected. Thus, you should use neither 先輩 or 後輩 in speaking to him/her.
Whether or not you can refer to athletes or what not as your 先輩 or 後輩 is dictated by the social circumstances at hand. Are you part of the team? Are you an extremely obsessed female fan that adores a member and affectionately refers to him as 先輩? There is a lot to keep in mind, but it is safe to say that if you find a usage in the wild that fits your situation, it is probably safe to use it likewise, assuming that you don't solely read odd manga series.